About us:
JKWG Development Company is a growing development company focused on delivering high-quality projects with efficiency, precision, and care. We work with contractors, partners, clients, and stakeholders to bring projects from planning through completion, and we're looking for a dependable team member to help keep our office and operations running smoothly.

Role:

This is a hands-on administrative and operations support role for someone who enjoys keeping things organized, solving small problems before they become big ones, and creating a positive experience for employees, clients, and partners.

You will support a wide range of day-to-day office, administrative, purchasing, logistics, and coordination tasks. This role is ideal for someone who is reliable, practical, detail-oriented, and comfortable jumping between different types of work in a fast-moving development environment.

What you'll be doing at JKWG:

Office & Administrative Support

• Keep the office organized, tidy, stocked, and ready for employees, guests, site visits, and client meetings.
• Manage office supplies, snacks, garbage/recycling coordination, meeting room setup, and general office upkeep.
• Support inventory tracking, purchasing, shipping/receiving, returns, and vendor coordination.
• Support expense and receipt entry, invoicing, bookkeeping administration, and documentation.
• Support permit, license, and contractor document filing and organization.
• Assist with maintaining project files, drawings, and documentation in an organized system.
• Maintain company calendar of permits, deadlines, and key project milestones.
• Support digital archiving of contracts, invoices, and project corresponden

Team & Calendar Support

• Support calendar scheduling for meetings, client visits, site walkthroughs, and internal events.
• Prepare meeting rooms and boardrooms for guests, presentations, and team sessions.

Client & Logistics Support

• Help coordinate site inspections, project meetings, contractor visits, conferences, team events, and special meetings.
• Support vendor and delivery logistics, including scheduling deliveries, tracking shipments, and coordinating with suppliers and contractors.
• Support scheduling and coordination of inspections, permits, and site-related appointments.

Process & Continuous Improvement

• Identify small ways to make office operations smoother, clearer, and less dependent on last-minute coordination.
• Help create consistency in how admin tasks are tracked, completed, and communicated.

Light Business Support

• Support simple presentation formatting, proofreading, proposal/bid document coordination, or branding-related tasks as needed.
• Assist with other administrative tasks that help the team stay focused and productive.

What you'll bring to the team:

• 1–3+ years of experience in an administrative assistant, office assistant, office coordinator, operations assistant, receptionist, executive assistant, or similar role.
• Strong attention to detail and pride in completing tasks correctly.
• Highly reliable, organized, and consistent with follow-through.
• Comfortable doing practical, hands-on work, including office upkeep, errands, supplies, shipping, setup, and coordination.
• Strong written and verbal communication skills.
• Able to manage multiple small priorities without losing track of details.
• Comfortable using tools such as Microsoft Office, Excel/Google
• Professional, discreet, and trustworthy with sensitive information.
• Positive, helpful, and calm in a fast-changing environment.
• Comfortable supporting work across more than one location when needed.